INSURANCE REQUIREMENTS & LIABILITY
1. Certificate of Insurance (COI) Requirement All exhibitors, vendors, and independent contractors participating in the BMF Event are required to obtain and maintain commercial general liability insurance at their own expense. A valid Certificate of Insurance (COI) must be submitted to Event Management no later than September 21st, 2026. Access to the exhibition floor for move-in and setup will be denied if a compliant COI is not on file.
2. Required Coverage & Limits The insurance policy must be issued by an insurance company licensed to do business in the State of Kansas with an A.M. Best rating of A- or better, and must include the following minimum limits:
• Commercial General Liability: $1,000,000 per occurrence for bodily injury and property damage; $2,000,000 policy aggregate.
• Workers' Compensation: Statutory limits (required for any exhibitor utilizing employees for setup, operation, or teardown).
• Automobile Liability: $1,000,000 combined single limit (required only if vehicles are being driven onto the exhibit floor for display or loading/unloading).
3. Additional Insured Wording The policy must name the host association and the event venue as Additional Insureds. The description section of the COI must explicitly state the following language verbatim:
"The Wichita Area Builders Association (WABA) and the Kansas Star Event Center, including their respective directors, officers, employees, and agents, are named as Additional Insureds with respect to the BMF Event. Coverage shall be primary and non-contributory and shall remain in effect for the entire duration of the event, including move-in, show hours, and move-out, from October 20, 2026, through October 21, 2026."
4. Policy Duration Coverage must be in effect for the entire duration of the event, including all designated move-in, show days, and move-out/teardown dates: October 20, 2026 through October 21, 2026.
5. Hold Harmless & Indemnification The exhibitor agrees to indemnify, defend, and hold harmless the Wichita Area Builders Association (WABA), the venue, and their respective officers, employees, and agents from and against any and all claims, damages, losses, liabilities, and expenses (including reasonable attorneys' fees) arising out of or resulting from the exhibitor’s participation in the BMF Event, including but not limited to, property damage, bodily injury, or theft caused by the negligence or willful misconduct of the exhibitor, its employees, agents, or contractors.
Exhibitor Notice Text (For your cover email or packet intro):
"To protect all participants and ensure a safe, successful environment, all exhibitors are required to submit a Certificate of Insurance (COI) naming WABA as an additional insured before setting up your space. If your business does not carry a standard commercial policy, single-event coverage can typically be purchased quickly and affordably through independent event insurance providers. Please submit your completed COI to ashley@wabahome.com.
